CANADIAN ASSOCIATION OF PHYSICAL MEDICINE AND REHABILITATION

Procurement
Effective Date: Feb. 2, 2004 Approved by: Executive Feb. 2, 2004

Background

CAPM&R seeks to procure goods and services, corporate support, general support in a business-like and ethical manner. CAPM&R values its historical business relationships and welcomes new and additional business relationships.

Policy

Procurement of goods and services, and corporate support shall be executed in a business-like and ethical manner. CAPM&R's requirements and suppliers’ requirements must be met for good corporate relations. CAPM&R's negotiation and transactional requirements include:

1. Business dealings are entered into in good faith and with goodwill.
2. Clear terms, conditions, limitations, methods of conflict resolution, expiry dates must be documented.
3. CAPM&R may not enter into any agreement with any business that could harm the reputation of the Association.
4. CAPM&R may not enter into any agreement with any business that could result in possible future legal or financial obligations.
5. CAPM&R must seek value for its expenditures.
6. Major CAPM&R projects and/or initiatives requiring CAPM&R expenditures must be tendered. Calls for proposals, calls to tender will be done in an efficient manner with deadlines. The minimum number of tenders required is three.
7. Alterations of current agreements with suppliers of goods and services must be approved by CAPM&R Executive.
8. All agreements and/or contracts must be in accordance with accepted business legal procedure.
9. CAPM&R reserves the right to renew agreements with current suppliers or enter into agreements with new suppliers at the end of established agreement/contract terms.
10. All suppliers to CAPM&R must be documented, listed with CAPM&R head office and be available information for Executive members.